Stop Drowning in Receipts: The Smarter Way to Track Your Income and Expenses as a Sole Trader
If you're running your own business, you already know the feeling. End of financial year rolls around and suddenly you're scrambling through emails, bank statements, and glove boxes of receipts trying to piece together twelve months of transactions. Sound familiar?
It doesn't have to be that way. With the right system in place, staying on top of your books takes minutes a week (not a panicked all-nighter in June).
That's exactly why we built the Refresh Advisory Sole Trader Income & Expense Tracker: a professionally designed Excel spreadsheet that does the heavy lifting for you, all year round.
What Is It, Exactly?
The tracker is a single Excel file with six connected tabs. You enter your transactions in one place: income, expenses, GST status, and category - and everything else calculates automatically.
Your monthly summary updates in real time. Your EOFY tax summary is ready to hand to your accountant at any moment (that could be us, you know!). And when the new financial year rolls around? You change one cell and the whole thing resets. That's it.
Here's What It Does
Automatically strips GST from all figures - mark a transaction as GST-applicable and the tracker handles the rest. Your summaries always show ex-GST amounts.
Generates a month-by-month income and expense summary across all 26 ATO-aligned categories, with no manual calculations required.
Produces an accountant-ready EOFY Tax Summary - total income, all deductions broken out by type, motor vehicle, depreciation, home office, and net GST in one clean tab.
Supports both home office methods (fixed rate and actual cost) and motor vehicle logbook tracking, all auto-linked to the tax summary.
Works for every financial year - just update the year on the Setup tab and every formula in the tracker recalibrates automatically.
Who Is This For?
If you're a sole trader, freelancer, consultant, or small business owner operating under an ABN in Australia, this tracker was built with you in mind. It's perfect for anyone who wants a clean, private, offline record of their finances that they fully own…without a monthly software subscription.
Whether you're a tradie, a creative, a consultant, or running a product-based business, the categories are broad enough to cover nearly every type of expense you'll encounter.
Ready to Get Organised?
The Sole Trader Income & Expense Tracker is available now for a one-time purchase of $29 AUD. No subscriptions. No recurring fees. Download it once and use it every financial year.
👉 https://www.refreshadvisory.com.au/store/p/sole-trader-income-expense-tracker
Questions? Reach out to us any time at hello@refreshadvisory.com.au - we're always happy to help.